THANK YOU FOR VOLUNTEERING WITH NM MESA!
The NM MESA, Inc., Annual Statewide Math and Science MESA Day is designed to encourage the concept of problem solving through teamwork. It salutes NM MESA students for their commitment to academic excellence and reinforces the NM MESA mission of preparing students from historically underrepresented ethnic groups for college majors and careers in math, engineering and science. Below is information that you will need as a volunteer as well as information provided to student teams for your reference.
This year we will be inviting all of our school programs to participate and our NM MESA Staff will be acting as lead event coordinators in all events. We have spilt our event into a high school and middle school event and are anticipating approximately 400-600 attendees at each. Our entire event will consist of the multiple portions of the Prosthetic Arm Engineering Design Challenge. Some will be graded on site, and some will need to be judged prior to the competition. We are looking for over 60 judges and volunteers at each of our events, in addition to 75-100 volunteers prior to the event. Judges and volunteers do not need to have technical expertise or previous knowledge as all of our volunteers will be trained on events. Below are descriptors of all events and available roles. In addition, once you register you will receive a confirmation email.
NM MESA Events/Judging Roles-PRIOR TO COMPETITION, NO ON SITE REQUIREMENT:
This year we will have a large judging portion of our event prior to the event itself. These roles do not require actual attendance at our MESA Day event and can be done from anywhere on a flexible time frame. The only technical requirement is an internet connection that can gain access to a public drop box file. All judges will be trained via webinar session(s) as needed and will be provided with adequate grading instruction.
Assignments will be made and items will be electronically available on February 21 with a due date for return of March 14. Each judge will be assigned up to 15 items to grade. Each item takes an average of 20 minutes resulting in a maximum 5 hour commitment over a 3 week period.
Off Site, Pre Competition Grading -Technical Paper
Teams will submit a condensed Technical Paper that is based on their Prosthetic Arm Project using a provided template. Judges will grade with a provided rubric and return scored rubric according to timeline.
Off Site, Pre Competition Grading-Academic Poster
Teams will submit an academic poster that is based on their Prosthetic Arm Project using a provided template. Judges will grade with a provided rubric and return scored rubric according to timeline.
Off Site, Pre Competition Grading -Receipt Submittal and Verification
Teams will submit receipts and documentation verifying material usage and cost per unit. Judges will review and ensure that teams stay within the allotted budget for the project and that all required materials have been submitted.
NM MESA Events/Judging Roles-DAY OF COMPETITION, ON SITE:
Most requested volunteer roles are an all-day commitment. Most of our judge roles require specific day of event training and teams are continually running so judges are unable to be trained mid-day. But if you can only make a partial day commitment, please note that in your registration (when you can be there) in the additional comments section and you will be assigned according to your availability. There are a small amount of event assistance roles from 8AM-12PM and from 11AM-3PM, with the majority of our judge roles being all day assignments.
On-Site, Day of Judging– Oral Presentation
Student teams will conduct an oral interview that is based on their Prosthetic Arm Project. Teams will use their arm, engineering notebook, and submitted electronic poster as visual aids. Judges will grade according to a provided rubric. Each room will require a lead room judge that will manage the room judging team.
Prepared Design Challenge-Prosthetic Arm
Prior to MESA Day, student teams were given detailed parameters to meet various event objectives. Teams will build a prosthetic arm and use Arduino computer programming to transfer items, toss items, and perform a dexterity challenge. Judges will be trained on assigned task and will assist with arm inspection, event timing, scoring of event, grading, and event management.
General Event Help:
NM MESA is offering volunteers the opportunity to assist with other aspects of the 2017 MESA Day. If you can’t commit to a full day of judging, perhaps these opportunities are right for you! General volunteers will be needed from 6:30-9:30 AM. Discovery Fair volunteers will be needed from 9:00 AM-3:00 PM. We will need assistance with the following:
- Registration-student and judge registration prior to events. 7:30 AM – 9:30 AM.
- Student Lunch-individuals will help with distribution of donated student lunch. 10:30 AM – 1:00 PM.
- Discovery Fair/Downtime Volunteers-Help throughout the day with crowd control in the discovery fair area, managing tours and/or Discovery Fair areas, manage the information booth, and assist discovery fair vendors as needed. 9:00 AM – 12:00 PM and/or 12:00 PM – 3:00 PM.
If you have any questions or need clarification on anything, please contact: Anita Gonzales, NM MESA Program Coordinator. O: 505-454-3027, E: firstname.lastname@example.org.
General Agenda –
|*All Room Locations Tentative*|
|All schools must arrive at the Event Location no later than 8:00 a.m.|
|7:00 a.m.||Staff Reports||UNM SUB|
|7:30 a.m.||Registration Volunteers Report||Johnson Gym Floor|
|8:00 a.m.||Remaining Judges and Volunteers Report||SUB-Lobo A/B|
|7:45-8:45 a.m.||School Registration – ADVISORS ONLY||Johnson Gym Floor|
|8:30 a.m.||Student Advisory Council Reports||Johnson Gym Floor|
|8:30 – 9:30 a.m.||Downtime Set-Up||UNM SUB|
|8:45 a.m.||Welcome/Instructions||Johnson Gym|
|9:15 a.m.||Dismissed by Event to Event Sites|
|9:30 – 3:00 p.m.||Downtime Events||UNM SUB|
|9:30 – 3:00 p.m.
REPORT AT ASSIGNED TIME
|Prepared Design-Device Performance
Downtime-ALL WHEN FINISHED
|Johnson Gym Main Floor
UNM SUB Level 3
|11:00 – 1:00 p.m.
11:00 – 12:00 p.m.
12:00 – 1:00 p.m.
LUNCH-Oral Presentation Judges
LUNCH-Device Performance Judges
|2:30 p.m.||Report to Closing Ceremonies||Johnson Gym|
|3:00 – 4:00 p.m.||Staff & EC-NM MESA Score Room||TBD|
|4:10 p.m.||Awards Ceremony & Advisor Recognition||Johnson Gym|
|4:30 p.m.||Depart for Home||Johnson Field|
*Final event areas will be assigned in final agenda*
All registrations for On Site Roles need to be completed no later than 8:00 AM, March 15, 2017.
All registrations for Advance Judging Roles to be completed as soon as possible for early assignment.
MESA Day Volunteer Resources:
MESA Day Student Resources:
- 2017 MESA Day Handbook
- Frequently Asked Questions (FAQ)-Will be Posted Here Once Available
MESA Day Event Resources:
- Itemized Budget Sheet 2017
- Receipt Submittal Template
- Technical Paper Template
- Academic Poster Template